Notion

Actively Hiring

Others

Tokyo, Japan

Full time

Role Overview

We are looking for a Recruiting Coordinator in our Tokyo office to partner closely with Recruiters and Hiring Managers to create a thoughtful, well-run, and genuinely human candidate experience.

About Notion

Notion is the collaborative AI workspace where teams and agents think together. We're building one place where your knowledge, projects, meetings, and AI tools live side by side, so work is faster, clearer, and less fragmented.

Key Responsibilities

Create a candidate experience that reflects Notion by scheduling interviews, answering questions, and resolving issues
Manage and schedule a high volume of interviews across multiple time zones, primarily supporting Go-To-Market teams
Anticipate needs, and communicate proactively to keep candidates and interviewers aligned
Troubleshoot day-of changes and scheduling conflicts with a calm, solutions-oriented approach
Build strong recruiting foundations by gaining exposure to planning, execution, and scaling hiring

Requirements & Eligibility

At least 1-2 years of experience in recruiting coordination or interview scheduling, ideally in a high-volume environment
Strong organizational and prioritization skills, with a proactive, reliable approach and thoughtful attention to detail
A growth mindset, with a willingness to take ownership of mistakes, learn from feedback, and refine your processes
A steady, calm approach in fast-moving environments
Ability to navigate ambiguity with optimism
Clear, kind, and professional communication skills
Fluency in Japanese and business-level English proficiency

Required Skills & Tech

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