Role Overview
Join Abbott’s Global Procurement Services (GPS) team as an Administrative Assistant supporting senior leadership, including a Divisional Vice President and other key executives. This highly visible role is ideal for a detail-oriented professional who thrives in a fast-paced environment, enjoys managing complex schedules and priorities, and can handle sensitive information with discretion and professionalism.
About Abbott
Abbott is a global healthcare leader that helps people live more fully at all stages of life. Our portfolio of life-changing technologies spans the spectrum of healthcare, with leading businesses and products in diagnostics, medical devices, nutritionals and branded generic medicines. Our 122,000 colleagues serve people in more than 160 countries.
Key Responsibilities
- Provide administrative support to senior GPS leaders, including calendar management, meeting coordination, and travel arrangements
- Screen and manage phone calls, correspondence, and visitor interactions with professionalism and discretion
- Prepare and process expense reports, invoices, purchase requisitions, and other business documentation
- Coordinate domestic and international travel, while proactively identifying and resolving scheduling conflicts
- Create, edit, and maintain presentations, spreadsheets, reports, and other business materials using Microsoft Office tools
- Schedule and support virtual meetings through Microsoft Teams, Zoom, and other collaboration platforms
- Assist with contract routing, signature processing, and document review for completeness
- Coordinate new employee onboarding activities, including office setup and technology access
Requirements & Eligibility
- High school diploma or equivalent
- 3+ years of administrative support experience, preferably supporting senior leaders or executives
- Strong organizational skills with the ability to manage multiple priorities and deadlines simultaneously
- Proven ability to handle confidential information with a high level of discretion
- Intermediate to advanced proficiency with Microsoft Office Suite, including Outlook, Word, Excel, PowerPoint, and Teams
- Experience managing complex calendars, coordinating meetings, and arranging travel
- Strong written and verbal communication skills
- Ability to work effectively with executives, colleagues, vendors, and external partners
Required Skills & Tech
Microsoft Office SuiteOutlookWordExcelPowerPointMicrosoft TeamsMicrosoft CopilotCalendar ManagementTravel CoordinationExpense Reporting